Industry Membership organizations
Professional associations, trade bodies, multi-chapter organizations, certification bodies. We ship the member directory, the dues engine, the event registration, the chapter sites, and the credentialing system on a platform you own.
Why this industry
Wild Apricot, YourMembership, and Personify charge per member. The math works at 500 members. It hurts at 5,000. It demands a re-platform at 50,000. Self-hosted on WordPress with the right plugins and the right architecture has a flat infrastructure cost. The crossover point is usually around 1,500 members and every year past it widens the gap.
We have shipped association platforms since 2018 and we have run multi-chapter multisite installs for eight associations. The patterns we use today are the ones that survived contact with national IT teams, regional chapter officers, and annual dues renewal cycles. The work is unglamorous and it is what determines whether the platform survives a board change.
What we work with
01
Bar associations, medical associations, engineering societies, trade groups. You outgrew Wild Apricot or YourMembership and the per-member fee no longer makes sense at your scale.
A member platform with no per-member tax and full data ownership.
02
Chamber of commerce, industry associations, certification bodies, standards organizations. Member directories, dues collection, event management, certification tracking, advocacy platform under one platform.
A trade-body platform that 5,000-plus members navigate without help desk tickets.
03
National associations with regional chapters. Chapter-specific subsites, shared member database, chapter-level event management, national-level reporting. Multisite is the answer and we have shipped it eight times.
A multi-chapter platform that local chapters self-manage without national IT.
04
Associations that issue CME, CEU, or professional credits. Member-tied credit tracking, certificate generation, renewal reminders, audit-ready records. The credentialing infrastructure that hosted platforms hand-wave.
Credential records that survive a regulatory audit two years after issue.
What we build
01
Searchable directories, member-only content, member-to-member messaging, granular access by member tier. Member opt-in for directory visibility, GDPR-compliant data handling.
Member directories that 10,000-plus members search without performance issues.
02
Annual dues, multi-tier pricing, group billing for corporate members, gift memberships, lapsed-member reactivation flows, automated renewal reminders, dunning. Stripe billing with the edge cases handled.
Dues collection rates 10 to 20 percent above hosted platforms.
03
Multi-session conferences, member pricing, early-bird tiers, group registration, sponsor management, mobile check-in, attendee badges, post-event surveys. We have shipped registration systems past 5,000 attendees.
Conference registration that scales from 50 to 5,000 on the same platform.
04
National-level shared content library, chapter-level local content, chapter-specific events, chapter-specific officers, chapter-level reporting back to national. The multisite architecture done correctly.
Chapter sites that 80-plus local volunteers manage without national IT.
05
Member-tied credit tracking, certificate generation with expiration dates, renewal reminders, public credential pages, integration with state licensing boards where required. Audit-ready records.
Credentialing systems that survive regulatory audit without manual reconciliation.
06
Salesforce Nonprofit Cloud, Bloomerang, NeonCRM, custom CRMs. Member sync, dues sync, event sync, advocacy action sync. CRM stays the source of truth for the database team.
CRM data that matches the website without manual reconciliation.
8
multi-chapter association platforms shipped since 2018
Multisite, member directories, dues collection, event registration.
Common questions
Per-member fees and platform constraints. Wild Apricot pricing scales with your member count and the customization is limited. YourMembership and similar platforms have the same dynamic. Self-hosted on WordPress means a flat infrastructure cost and full customization. The math usually flips at 1,000 to 2,000 members.
Eight to twelve weeks. Discovery and data mapping is two weeks, build is five to seven, member migration runs in parallel with content migration, and a four-week soft launch with the existing platform still live closes it. We coordinate the cutover during a low-renewal window.
Members get one email explaining the upgrade and a password reset link on the new platform. Member directories, member-only content, dues history, and event registration history all carry over. The migration takes one weekend from the member-facing perspective.
WordPress Multisite with shared user tables, chapter-specific theming, chapter-level event management, national-level shared content. Chapter officers manage their site without national IT involvement. We have shipped this for eight associations.
Yes. Salesforce, Bloomerang, NeonCRM, Personify, custom CRMs. Bidirectional sync, conflict resolution, audit trails. CRM stays the source of truth for membership data and the website surfaces it. We do not force a CRM migration on top of a website migration.
Wild Apricot replacements are scoped per project. Multi-chapter platforms are scoped after discovery. Conference-scale event platforms are scoped after discovery. Associations with continuing education credentialing add scope to the base engagement. Discovery call is free.
Running an association?
Discovery call is free. NDA on request. Migration audit available before the contract.
