Essential Guide to Online Meeting Etiquette

Online Meeting Etiquette

It is crucial to know what to do when you attend one online meeting a month or a dozen each week. Additionally, online meetings are a lot like in-person meetings. This is why some nuances require you to pivot and up your online meeting etiquette game. To maintain a sense of professionalism going forward, it is important to understand it. Even if you don’t know where to start, this article will guide you through about “how’s and whys” Of online meeting etiquette.

Brndle

Importance of online meeting etiquette

Online meetings are becoming the primary way that the C-suite managers, employees, and even students and teachers communicate. The chances are that you have been invited to more than a few virtual meetings lately. Maybe one of those meetings didn’t feel as productive as it could have been. However, meetings are a necessary part of the workday, whether they are in person or online. On the other hand, inefficient meetings rob businesses of valuable employees’ productivity time.

It has a cumulative effect as the number of meetings and attendees increases. Due to the causal nature and ease of scheduling online meetings are even more susceptible. Knowing and following basic online meeting etiquette rules is a way to boost the efficiency and effectiveness of online meetings. It helps to eliminate common meeting pitfalls and maintain the professional tone in online meetings. Also, it helps to make those meetings more efficient, productive, and enjoyable for all.

Also Read: Top 5 Meeting Management App to Boost Team Communication

Rules of online meeting etiquette

meeting etiquette- Online Meeting Etiquette
Online Meeting Etiquette

Usually, some traditional meeting etiquette guidelines apply universally. Many of these common-sense etiquette rules unintentionally fail in the more casual atmosphere of working from home. When the meeting venue is online there is a unique etiquette arises. We will guide you through everything you need to know to bring your best self to your online meeting.

Things you need to do before the meeting?

Usually, great meetings begin long before the scheduled start time. The dedicating prep time before you click the launch button goes a long way towards online meeting success.

1. You need to make an agenda

You need to take your time to put together an agenda that spells out everything to be covered during the meeting. Then distribute it well in advance so that it informs attendees of what to expect to discuss. On the other hand, if you are a meeting attendee who receives an agenda and reviews it ahead of time. Then this will help you adequately prepare so you can add value to the meeting discussion. Additionally, when you have been invited to a meeting, but have not received an agenda then ask the meeting organizer for one.

2. Agree on meeting ground rules

This helps a meeting on track. Additionally, the key is to ensure all attendees are on the same page and expectations are understood before meetings begin. Agreeing on meeting ground rules helps your meetings run smoothly and minimize interruption or undesirable behavior.

3. Get in the right headspace

You need to get in the right headspace before you click “join” at the meeting start time. Before an online meeting starts, try to do stretching or walk away from your computer for a few minutes. You will find your head clear and ready for engagement when you return.

4. Test your equipment before starting

Usually, it does not matter if you are using a new piece of equipment or the same old computer. You need to make sure that it works before the meeting starts. As it could be embarrassing fumbling around at the start of a meeting trying to get your headset working while your colleagues look on and wait.

Also Read: Video, Audio, And Content- Three Major Forces To Reckon For Website Traffic

Things you need to do during the meeting?

meeting- Online Meeting Etiquette
Online Meeting Etiquette

After you have prepared and tested your equipment and begin the meeting. It’s time to know how you act during the meeting.

1. Limit your destruction

You need to mute all notifications including email, chat apps, and anything else. As it might be an attention breaker during the meeting. Because you will be sharing your screen during the call, the unexpected pup-ups may divert attention. Close all unnecessary browser tabs and put your phone away if you are easily distracted.

2. Keep online meeting short and sweet

Follow your agenda closely when you are leading the meeting and build time for Q&A at the end of the meeting. So your meeting will last as long as necessary even if it ends earlier than planned.

3. End your online meeting on time

meeting on time- Online Meeting Etiquette
Online Meeting Etiquette

With a clear agenda and good meeting, management is the best way to ensure your meeting ends at the planned time. So when you need to go over the allotted time be sure to ask the attendee if they can stay. Even if they have to go, reassure them that it is fine and promise to bring them up to speed later.

Things you need to do after the meeting?

When the meeting ends, good online meeting etiquette doesn’t end, especially if you are the meeting organizer.

1. Summarize and share meeting notes

After what was discussed and agreed in the meeting, it should result in notes identifying. You have to be sure to send this information out to all attendees.

2. Assign task-Online Meeting Etiquette

During the meeting, if assignments are made be sure to identify who is responsible. Additionally, you can conclude this in the meeting notes. Also, input it into your project management system.

3. If needed schedule a follow-up meeting

If you need to follow up with your attendee make sure to put those meetings on the calendar. And, send out new invites, so everyone can plan for them right away.

Also Read: Is Your Business’s UX Up-to-Date?

BuddyX

Final thoughts of Online Meeting Etiquette

The need for online meetings comes with the distributed workforces. Following a good online meeting eetiquette, it is crucial to master this convenient technology and get the most out of every scheduled meeting. When you are prepared before your online meeting, it helps to make the most of your virtual meeting time. Additionally, it results in more satisfied colleagues and a more positive attitude towards online meetings.


Interesting Read:

8 Smart Strategies for Boosting the SEO of a WordPress Site

Best WordPress Event Plugins

Best Ways to Get Quality Website Backlinks

Facebook
Twitter
LinkedIn
Pinterest

Newsletter

Get tips, product updates, and discounts straight to your inbox.

Hidden

Name
Privacy(Required)
This field is for validation purposes and should be left unchanged.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.